BBI (Local) – Board Members – Technology Resources and Electronic Communications


SECTION ONE: TECHNOLOGY RESOURCES

1.01 DEFINITION

For purposes of this policy, “technology resources” means electronic communication systems and electronic equipment.

1.02 AVAILABILITY OF ACCESS

Access to the College’s technology resources, including the Internet, shall be made available to Board members primarily for official duties.

1.03 ACCEPTABLE USE

By accessing the College’s technology resources, a Board member acknowledges that (a) access to the College’s technology resources, including the Internet, is primarily for instructional and administrative purposes; (b) use not related to instructional and administrative purposes may result in suspension of access or termination of privileges, and (c) violations of law may result in criminal prosecution.

1.04 LIMITED PERSONAL USE

Limited personal use of the College’s technology resources shall be permitted if the use:

  • Imposes no tangible cost on the College; and
  • Does not unduly burden the College’s technology resources.

1.05 MONITORED USE

Electronic mail transmissions and other use of the College’s technology resources by a Board member shall not be considered private.  The College President or designee shall be authorized to monitor the College’s technology resources at any time to ensure appropriate use.

1.06 DISCLAIMER OF LIABILITY

The College shall not be liable for a Board member’s inappropriate use of technology resources, violations of copyright restrictions or other laws, mistakes or negligence, or costs incurred.  The College shall not be responsible for ensuring the availability of the College’s technology resources or the accuracy, appropriateness, or usability of any information found on the Internet.

1.07 RECORDS RETENTION

A Board member shall retain electronic records, whether created or maintained using the College’s technology resources or using personal technology resources, in accordance with the College’s record management program.

Adopted 07/2017