BGC (Regulation) – Administrative Organization Plan: Councils and Standing Committees


SECTION ONE: EXECUTIVE COUNCIL

1.01     The Executive Council meets as needed and as called by the College President to review general College District issues, operations, and planning and policy guidelines. The council serves a key communication role in coordinating the major operational units of the College District so that the overall goals and mission of the College District may be achieved with maximum efficiency and effectiveness.

1.02     The executive council includes the following administrative officers:

  • College President
  • Vice President of Academic Affairs,
  • Vice President of Business Affairs,
  • Dean of Student Affairs, and
  • Dean of Community Services.

SECTION TWO: STANDING COMMITTEES

2.01     Shared responsibility and leadership are essential to accomplish the mission and goals of Angelina College. The following standing committees form a framework for shared governance; strategic planning and execution; assessment and continuous improvement; and compliance with SACSCOC accreditation standards, THECB regulations, and state and federal laws.

 

2.02     Standing committees develop recommendations and take decisions as necessary to foster a culture of evidence, of shared governance, and of continuous improvement within the college. The committees interpret SACSCOC criteria, define adequacy of resources as appropriate to the college, and identify and address potential compliance and/or documentation issues.  Standing committees may form subcommittees to address highly specialized topics; however, the subcommittees’ function is to make recommendations to the primary committee, and they are not to take decisions independently.

2.03     Accreditation and Planning Steering Committee. The Accreditation and Planning Steering Committee manages, reviews, and validates the College District’s compliance with all SACSCOC core requirements, comprehensive standards, and federal requirements.  The steering committee also collects input from stakeholder groups, conducts environmental scanning, and synthesizes resulting qualitative and quantitative data to develop the institution’s strategic plan.

The steering committee is responsible for monitoring compliance with SACSCOC standards relating to the college mission statement and its translation into action, the role and actions of the governing board, evidence of CEO selection and evaluation processes, staff evaluations, fund raising activities, intellectual property practices, and intercollegiate athletics. The steering committee manages the process of selecting the Quality Enhancement Plan topic.

The steering committee appoints the chair and members of each Standing Committee       annually, and monitors committee work through meeting minutes and reports.

The Accreditation Planning & Steering Committee comprises:

  • College President (Chair),
  • Vice President of Academic Affairs,
  • Vice President of Business Affairs,
  • Dean of Student Affairs,
  • Dean of Community Services,
  • Representative Associate Dean of Instruction,
  • Chair of the Faculty Forum (elected by full-time faculty), and
  • Representative of nonteaching exempt staff.

2.04     Integrity and SACSCOC Policy Compliance Standing Committee. The Integrity and SACSCOC Policy Compliance Standing Committee reviews College District submissions to SACSCOC, the state of Texas, and the federal government prior to President’s final review and signature.  Ensures the College Districts deals honestly and openly with its constituents and with SACSCOC.  Assesses the extent to which the College District complies with SACSCOC policies, including substantive changes.

2.05     Educational Programs Standing Committee. The Educational Programs Standing Committee examines all academic and community service programs to determine whether governance, policies, and practices support institutional mission. Considers state and national issues and public policies impacting instruction. Ensures the curriculum is consistent with the philosophy and purpose of the College District, and establish procedures for review of proposed changes in the curriculum.  Faculty representatives from each academic division are members of the Educational Programs standing committee.

2.06     Faculty Standing Committee. The Faculty Standing Committee reviews instructors’ academic records, develops an ongoing internal faculty development program, documents internal and external faculty development, and describes academic freedom and relevant governance practices.

2.07     Financial & Physical Resources Standing Committee. The Financial & Physical Resources Standing Committee examines the College District’s financial stability and control, assesses the College District’s control of and the safety of physical resources, and validates that physical resources serve the College District’s mission. Makes recommendations for existing and new beautification projects for the campus, and recommendations for improved campus safety and security.

2.08     Institutional Effectiveness Standing Committee. The Institutional Effectiveness Standing Committee promotes and facilitates a culture of evidence and inquiry. Facilitates ongoing, integrated, institution-wide, research-based planning and evaluation processes that (a) incorporate a systematic review of institutional mission, goals, strategies, and outcomes; (b) result in continuing improvement in institutional quality; and (c) demonstrate the institution is effectively accomplishing its mission.  Plans and hosts institution-wide biannual effectiveness summits, and ensures representation of key institutional stakeholder groups (i.e., student representatives from each academic division, instructors from each academic division, a representative cross section of classified and professional staff members, and administrators) at each summit. Coordinates, communicates, and oversees assessment functions including data management, security, and analysis.

2.09     Library and Information Technology Standing Committee. The Library and Information Technology Standing Committee examines the library, including holdings, budget, staff, resources, technology, programming, procedures, policies, and goals to determine extent to which they meet the College District’s needs. Ensures library media center operations integrate with other academic activities of the College District.  Develops recommendations regarding the acquisition, expansion, and use of technology and computers for administrative or instructional purposes.  Ensures distance education and outreach technology is relevant and supports effective teaching and learning.

2.10     Quality Enhancement Program Standing Committee.  The Quality Enhancement Program Standing Committee develops recommendations of future QEP topics. Monitors and guides the college-wide implementation and evaluation of the current QEP.

2.11     Student Affairs, Support, and Services Standing Committee. The Student Affairs, Support, and Services Standing Committee reviews student rights and responsibilities, records, programming, and staff credentials. Evaluates and make recommendations concerning admission policy, and considers student petitions for admission or readmission.  Awards academic scholarships to eligible students and formulates scholarship policies.  Reviews policies, goals, and objectives in student affairs, gathers input from the faculty, and makes recommendations pertaining to campus organizations and clubs, student conduct, intramural and intercollegiate athletics, performing arts, guest lectures, student entertainment, and student publications. Recognizes especially-deserving individuals from throughout the College District community and assists with special events.  Implements the Employee Wellness Program with input from employees.

2.12     General Education Standing Committee. The General Education Standing Committee reviews core curriculum and determines the degree to which it meets the goals of general education.  Determines effectiveness of student support programs in relation to general education.

2.13     Faculty Forum. The faculty forum is a standing committee whose purpose is to facilitate communication between the faculty and the administration. The committee should present general faculty issues and viewpoints. All members will be full-time faculty. One member will be elected by each of the six instructional divisions. Elected members serve three-year terms. Two additional full-time instructors will be elected as at-large members of the committee by the general faculty each year.

SECTION THREE: WORKING COMMITTEES & COUNCILS

3.01     Each member of the executive council may form and charge working committees to facilitate the operation of his/her branch of the College District.

3.02     Academic Affairs Council. Chaired by the Vice President of Academic Affairs, the Academic Affairs Council meets monthly to             discuss topics related to the operation of the Academic Affairs branch. The Academic Affairs Council comprises:

  • Vice President of Academic Affairs,
  • All Associate Deans of Instruction,
  • Dean Student Affairs,
  • Dean of Community Services,
  • Library Director,
  • Senior Director of Distance Education,
  • Associate Dean of Student Affairs,
  • Coordinator of Quality Enhancement & Innovative Projects, and
  • Institutional Research Specialist.

REVISED: 03/17