DBA (Regulation) – Employment Requirements and Restrictions: Credentials and Records


PERSONNEL RECORDS AND CREDENTIALS:

ACCESS
Administrative and faculty active personnel records are maintained in the office of the Vice President and Dean of Instruction. Records of part-time personnel in community services are maintained in that office. Classified personnel records are maintained in the Human Resources office. These records include official transcripts of college work, an employment application, certificates of proficiency, resumes, employment recommendations and commendations.

The contents of the individual personnel file may be reviewed at any time by the employee or their designated representative upon request to the office of the Vice President and Dean of Instruction. If the officer for records determines that information in the employee’s record is exempt from disclosure, a written request for a decision shall be submitted to the state attorney general before disclosing the information. Otherwise, the information shall be released not later than ten business days after the request is received.

The contents of the individual personnel file are regarded as confidential and will not be shown to a second party without the expressed written consent of the employee except that:

1. Information contained in individual personnel files may be accessed for internal salary calculations, for consideration for employment, for changes in contract appointment, for dismissals, and for terminations by the College President, the Vice President and Dean of Instruction, and the division director appropriate to the area of employment.

Personnel files may be reviewed by an appointed screening committee when a new applicant or existing employee requests consideration for a position opening.

2. Information as collectively contained in all personnel files may be accessed by the Vice President and Dean of Instruction to meet the legal reporting requirements of local, state, federal agencies, and regional accrediting agencies. Such reporting requirements shall not identify any individual employee.

CREDENTIALS
Instructors (full-time and part-time) shall meet or exceed the current standards of the Board of Trustees of the Commission of Colleges and Schools and separate accrediting agencies where applicable.

CONFIDENTIALITY
The College District will observe the guidelines regarding confidentiality of AIDS- and HIV-related medical information, including testing, for College District employees. The guidelines shall be consistent with those published by the Texas Department of Health and with state and federal law and regulations.

REVISED: 06/12