DCA (Regulation) – Nonteaching Staff Members Serving As Instructors


SECTION ONE: GUIDING PRINCIPLES

1.01     Purpose of Nonteaching Staff Positions

The College creates and maintains nonteaching staff positions to provide services and fulfill functions critical to the efficient and effective operation of the college.

1.02     Blended Positions

The College occasionally creates positions that blend nonteaching staff duties with instructional assignments.  The Position Descriptions for blended positions will clearly detail the course load assigned to the position in addition to the staff responsibilities.  For such blended positions, the College expects the employee to coordinate with his/her supervisor(s) to balance the staff and teaching responsibilities during the workday.  Blended positions are excluded from the requirements of any other Subsections of this Regulation.

1.03     Nonteaching Staff Serving as Adjunct Instructors

From time-to-time, when the College is unable to recruit a qualified adjunct instructor for a specific course section in a given semester, the Vice President of Academic Affairs or his/her designee may invite an employee assigned to a nonteaching staff position who holds appropriate credentials to serve as an adjunct instructor for the course section.  Inviting an employee to serve as an adjunct instructor for a specific course section in a given semester under this subsection is not a commitment to hire the employee as an adjunct instructor in subsequent semesters.

SECTION TWO: GENERAL PROVISIONS

2.01     When the Vice President of Academic Affairs or his/her designee invites an employee to serve as an adjunct instructor, the employee is expected perform the duties, fulfill the responsibilities, and meet the College expectations for his/her nonteaching staff position at a level acceptable to his/her regular supervisor throughout the semester during which he/she serves as an adjunct instructor.

2.02     Employees on disciplinary probation (see Regulation DHA) and employees currently assigned a performance improvement plan may not serve as adjunct instructors.

2.03     An employee assigned to a nonteaching staff position who serves as adjunct instructor must complete a time and effort form each week of the semester documenting when he/she completed work related to the adjunct instructor position (e.g., delivering lectures, engaging with students via Blackboard, grading assignments, conducting learning assessments, analyzing learning assessment results, participating in academic meetings, serving in-person and virtual office hours, responding to student inquiries, etc.).  The employee should submit completed time and effort forms each week to his/her supervisor.

2.04     Each week, the employee’s supervisor should review and sign the time and effort form completed by the employee, and submit it to the Office of Human Resources.

2.05     If an employee indicates on a time and effort form that he/she used staff time to complete work related to the adjunct instructor position, or if the supervisor observes the employee completing work related to the adjunct instructor position during staff time that is not documented on the time and effort form, the supervisor should initiate the process to administer appropriate discipline (see Regulation DHA).

SECTION THREE: APPROVAL PROCESS

3.01     An employee invited to serve as adjunct instructor must request permission from his/her direct supervisor in writing.  If the direct supervisor approves the employee’s request, the supervisor affirms (a) the employee is not on disciplinary probation and is not currently assigned a performance improvement plan, (b) the employee has a reasonable plan to fulfill the responsibilities of an adjunct instructor in a manner that will not interfere with the employee’s performance in his/her nonteaching staff position, and (c) he/she will monitor the weekly time and effort forms completed by the employee to ensure the employee is not working as an adjunct instructor during time he/she is paid to serve as a nonteaching staff member.  The written request may be submitted via an email message to the supervisor’s college email address.

3.02     If a supervisor approves an employee’s request as described in Subsection 3.01, the supervisor should forward the employee’s request to the College President in writing.  The written request and approval may be submitted to the College President via an email message to the College President’s college email address.

3.03     In response to a critical need, the Vice President of Academic Affairs may request permission from the College President for an employee to teach a course section scheduled during his/her normal working hours and to work the same amount of time on the duties of his/her nonteaching staff position during hours other than the employee’s normal working hours.  The request must be accompanied by a written plan, prepared by the employee and endorsed by the employee’s supervisor, detailing the hours the employee will serve in each role.  The College President will consider such requests on a case-by-case and semester-by-semester basis.  If the College President approves the request, the employee must complete and submit time and effort forms each week as described in Subsection 2.03 of this Regulation except the time and effort forms must document when instructional work was completed and when “make up” hours were completed.