GAA (Regulation) – Public Right to Know


SECTION ONE: PERSONNEL TIME PRODUCING PUBLIC INFORMATION FOR INSPECTION

1.01 Pursuant to Texas Government Code Section 552.275, the college limits the amount of time that college personnel are required to spend producing public information for inspection or duplication by a requestor, or providing copies of public information to a requestor to 40 hours in a 12-month period corresponding to the fiscal year of the college, which is September through August.

1.02 Each time the college complies with a request for public information, the college shall provide the requestor with a written statement of the amount of personnel time spent complying with that request and the cumulative amount of time spent complying with requests for public information from that requestor during the applicable 12-month period. The amount of time spent preparing the written statement may not be included in the amount of time included in the statement provided to the requestor.

1.03 If in connection with a request for public information, the cumulative amount of personnel time spent complying with requests for public information from the same requestor equals or exceeds 40 hours in a 12-month period, the college shall provide the requestor with a written estimate of the total cost, including materials, personnel time, and overhead expenses, necessary to comply with the request. The written estimate must be provided to the requestor on or before the 10th day after the date on which the public information was requested, and the estimate must comply with rules prescribed by the Texas Attorney General.

1.04 If the college determines that additional time is required to prepare the written estimate under Subsection 1.03, and provides the requestor with a written statement of that determination, the college will provide the written statement as soon as practicable, but on or before the 10th day after the date the college provided the statement.

1.05 If the college provides a requestor with the written statement under Subsection 1.03, the college will not produce public information for inspection or duplication or provide copies of public information in response to the requestor’s request unless on or before the 10th day after the date the college provided the written statement under that subsection, the requestor submits a statement in writing to the college in which the requestor commits to pay the lesser of: 1.051 The actual costs incurred in complying with the requestor’s request, including the cost of materials and personnel time and overhead; or 1.052 The amount stated in the written statement provided under Subsection 1.03.

1.06 If the requestor fails or refuses to submit the written statement under Subsection 1.05, the requestor is considered to have withdrawn the requestor’s pending request for public information.

Adopted: 9/2017