GF (Local) – Student and Community Use of District Facilities


PURPOSE
A comprehensive community college recognizes the need for the use of its facilities by outside organizations. Such use is encouraged to bring visitors onto campus, to assist the community in its endeavors, and to complement the College District program and mission.

USE BY COLLEGE DISTRICT GROUPS AND ORGANIZATIONS
All College District organizations and outside entities wishing to schedule facilities for use, other than direct College District course instruction, shall complete a facility reservation request and contract. [See GF(EXHIBIT)]

College District student organizations desiring to use a facility for an activity should seek approval for the activity, its location, and any form of advertising or announcement from the dean of student services. [See FKC(REGULATION)]

PRIORITY OF USE
College District activities have first priority. Reservations made more than four months or one semester in advance are subject to cancellation by the College District if the College District or one of its organizations must use the facility for an event that they are sponsoring or cosponsoring. The College District will offer alternative facilities in the event of a cancellation if alternate facilities are available.

RESTRICTIONS
All activities are scheduled subject to availability and must not supplant the regularly scheduled activities of the College District. Use may be denied groups engaging in activities that:

1. Conflict with the goals and mission of the College District;

2. Engage in commercial profit-making or recruiting; or

3. Cause a security concern.

Private parties or individuals may be denied use of College District facilities. Groups that have previously received disciplinary action by the College District, have damaged College property, or have a current unpaid debt to the College District may be denied use of College District facilities. Activities that would disrupt instructional programs or conflict with College organizations will be prohibited. Organizations that charge admission or solicit funds may be denied use of facilities or charged an additional fee. Facilities are not normally available for use during Christmas break, spring break, or holidays when the College is closed. Facility use when The College is closed may require the payment of additional fees.

PROCEDURES
The community services office will handle all administrative activities associated with the reservation and use of facilities including information, requisitions, determination of rents, audiovisual or equipment needs, contracts, custodial arrangements, collection of deposits and rents, and resolution of conflicts. Ample parking is available in the College District parking lots for most evening events without restriction. Daytime events may require special parking considerations, which will be established by the community services office. The office will handle all administrative activities associated with the use of facilities including information, requisitions, determination of rents, audiovisual or equipment needs, contracts, custodial arrangements, collection of deposits and rents, and resolution of conflicts.

RESERVATION OF SPECIAL AREAS
In the case of fine arts, food service, dormitory, gymnasium, or athletic field, community services will review reservation requests from the requesting group and confirm availability of facilities and contact the appropriate College District office. Upon approval of the office, the community services office will notify the requesting party. These offices will confirm arrangements made to the community services office so that a proper facility reservation form may be issued. All reservations for facility use by outside organizations must be issued by the community services office. The office maintains a master calendar of activities to avoid conflicts of use. All forms of advertising by outside groups must be approved by the community services office.

Organizations or persons requesting to reserve these special facilities subscribe to special rules and regulations in addition to the normal requisition of facilities. Any contract issued for use may require the assignment of College District personnel to operate light and/or sound systems, scoreboards, etc., which will be billed to the reserving organization. In addition, a College District staff member will be assigned to monitor the activities and provide necessary assistance. [See GF(EXHIBIT)]

Off-campus facilities owned or operated by The College may have different restrictions, limitations, or rental-use fees subject to an operations agreement, a deed, or a rental agreement for that property.

REVISED: 06/12