CR (Regulation) – Electronic Communication

Computer technology resources include all equipment controlled by a central processor(s) and software or is attached to such equipment as a unit for digital processing.

All resources are property of the College District. Any requests for changes to hardware, attachments to hardware, or software should be requested through IT.

Repair and maintenance of resources should be monitored by IT, and IT should budget for associated costs.

All software should be utilized according to manufacturers’ license or written agreement.

Any communications, data, or material stored on or processed by computer technology resources is the property of the College District and may be monitored and reviewed by the College as necessary.

Acquisition of computer technology resources should be planned in advance, and justification for resources should be based on the mission, goals, and objectives of the College District. All College District employees desiring to acquire resources or to upgrade existing resources must complete and submit a technology request form to their respective division’s director or supervisor. Printer cartridges and routine keyboard and mouse replacements must be ordered through the Bookstore. Each form submitted should be carefully reviewed for completeness and consistency with divisional goals and objectives before it is approved and forwarded to IT by the director or supervisor. IT should carefully review technology resources requested to determine compatibility with existing campus-wide resources before forwarding request for budget consideration and Board approval. A list of all divisional and office technology requests should be compiled and prioritized in the following order:

1. Technology necessary for basic College District operations (e.g., budgeting, payroll, student registration and reporting, etc.).

2. Technology for special courses, that require computer assisted instructions.

3. Technology for learning reinforcement primarily in a laboratory environment.

4. Technology for special administrative projects (e.g., federal/state reporting, research, etc.), and technology for faculty and staff support.

Time and resources saved, along with projected personnel costs and multiple vs. shared use of technology, should be considered in prioritizing requests.

All audio visual aids, including those attached to computer resources, are the responsibility of the library, and use of such aids should be requested accordingly.

Upon receiving shared audio visual aids or prior to using permanently placed aids, users should complete a thorough inspection/check of all items associated with aids and should report malfunctions immediately, to ensure timely repair or replacement.

Acquisition and use of interactive video equipment and other instructional technology should be requested through the Vice President and Dean of Instruction and designated personnel, and coordinated with IT.

Small items such as a computer keyboard or mouse can be purchased directly from the College Bookstore.

All network connectivity will be governed by IT (e.g., file servers, print servers, Internet, intranet, cable, etc.).

Any unauthorized resource found connected to the College’s network will be confiscated by I.T. Such property will need a letter of ownership and explanation of why it was on the network to get it returned.

Any device attached to the network is considered a network resource.

Access to any network/local resources by unauthorized persons is prohibited. All authorized users must ensure that their password is kept secure.

All proposed purchases of software, hardware, and support services should be reviewed by IT to determine if it is compatible with the network and whether resources are available to support the proposed items.

All pertinent documentation necessary for installing and using items on the network must be available to IT. A current copy of all network server software, along with pertinent file and libraries, will be kept off-site as a contingency for disaster recovery. Daily file-saves will be performed by I.T. to limit the impact of computer disasters.

The following guidelines apply. Users must:

1. Use computer technology resources only for authorized purposes.

2. Protect their network user I.D. and password from unauthorized use. Users are responsible for all activities associated with their user I.D. or that originate from their computer/system.

3. Access only information that belongs to them, is publicly available, or to which they have been given authorized access.

4. Use only legal versions of copyrighted software in compliance with vendor license requirements or written agreement.

5. Be considerate in the use of shared resources. Refrain from monopolizing systems, overloading networks with excessive data, degrading services, or wasting computer time, connect time, disk space, printer paper, manuals, or other resources.

6. No food or drinks in computer labs.

7. Anyone with disabilities or handicaps that prevent them from using computer resources normally should seek advice or help from the office of Special Student Support Services.

8. Use of the College’s wireless connection is entirely at the risk of the user, and Angelina College is not responsible for any loss of any information that may arise from the use of the wireless connection, nor is AC responsible for any loss, injury, or damages resulting from the use of the wireless connection.

9. Anyone using the AC wireless network is forewarned that there can be no expectation of privacy when on the wireless network.

10. Use of access points of Angelina College’s wireless network is governed by the Angelina College Computer Use Policy. All users are expected to use the wireless access in a legal and responsible manner, consistent with the educational and informational purposes for which it is provided. Users should not violate federal, Texas, or local laws, including the transmission or receiving of child pornography or harmful material, fraud, or downloading copyrighted material.

11. The web page ( and any Angelina College social media sites should be managed by the Office of Communications and Publications and reflect the mission, goals, and values of the college. Employees, students, and student organizations launching social media sites identified with Angelina College or intended primarily for use by A.C. students should receive prior approval from their supervisors (for employees) or Dean of Students (students).

REVISED: 06/12