EGA (Regulation) – Academic Achievement: Grading and Credit

Grades represent a fair and equitable assessment of the student’s accomplishments of the course objectives. There should be sufficient evaluative records by mid-semester and at the close of the term. The mid-semester conference should permit a discussion of the student’s progress and the final course grade should reflect an accurate evaluation of the educational outcomes.

Grade books are the property of the College District and must be turned in to the Records office at the end of each semester or summer term. Each instructor is responsible for the accuracy of records for each course.

The Records office also has legally required state and federal reporting responsibilities. In addition to grade books, each instructor is required to submit final class rolls and final grades at times and dates specified in the official College District bulletin.

The system of grading provides only letter grades and corresponding descriptions. The divisions and/or faculty are permitted to establish the numerical ranges to correspond to the alphabet. The grade of “IP” is awarded when appropriate in developmental courses and an “I’ in college-level courses. The reasons may be that the student fails to attain the maximum level of accomplishment in the developmental courses or encounters extenuating circumstances that interfere with the completion of the college-level course objectives. All assignments that must be completed in order to remove the “I” should be filed with the division director or noted in the grade book in order for the student to have accurate information.

Grade changes are initiated in the office of admissions using the form provided.

When a student believes that a grade does not reflect his or her level of accomplishment, the following procedure should be implemented within two weeks after the receipt of the grade:

1. Submit a written request for review to the instructor, and if the instructor’s review is unacceptable;

2. Submit a written request for review to the appropriate division director, and if the division director’s review is unacceptable;

3. Submit a written request for review to the dean of instruction, and if the dean’s review is unacceptable;

4. Submit a written request for review to the College President. Each succeeding level is required to investigate, provide a decision based on documentation, or refer to all lower-level reviews in accordance with their best professional judgment.

The gaining of knowledge and the practice of honesty go hand in hand. The importance of knowledge properly gained is emphasized by these rules against cheating and plagiarism.

Cheating is dishonesty of any kind on examinations/tests, quizzes, and written assignments. Cheating includes, but is not limited to, illegal possession of examination; possessing crib notes during an examination/test or quiz, whether used or not; obtaining information during the examination from another student; assisting others to cheat; and alteration of grade records. Complete honesty is required of each student in the presentation of any and all phases of course work as his/her own. This applies to unit and final examinations, quizzes, written reports, and term themes/essays.

Plagiarism is offering work of another as one’s own without proper acknowledgment. This includes the ideas or materials of another writer.

Cheating or plagiarism in any degree will not be tolerated by the College District and will result in no less than a failing grade on the assignment in question. Further proceedings to have the violator suspended from class and/or from the College District may be initiated through the current policy of the College District on grievances.

Each faculty member is his/her own disciplinarian in the classroom and is authorized to correct any infraction of accepted decorum anywhere on College District property.

The instructor should maintain evidence of cheating or plagiarism on the part of the student and may file copies of such evidence with the division director and Vice President and Dean of Instruction.

Should a student grievance result from a charge of cheating or plagiarism and the accompanying penalty, the student will follow the grievance policy.

The credit hour is the unit by which course work is measured. The number of hours assigned to a course is a measure of the outcomes expected, the mode of instruction and the amount of time spent in class. The standard contact hour is 50 minutes of instruction. The semester hour unit of credit is equal to a minimum of three hours of student work per week for 15 weeks and one week for exam for a total of 16 weeks.

The College’s credit hour reflects the US Department of Education’s definition in 34 CFR 600.2. The application to courses conforms to the Texas Higher Education Coordinating Board (THECB) Rules in the Lower Division Academic Course Guide Manual and the Texas Administrative Code, Title 19, Part 1, Chapter 9, Rule 4.6. The program length conforms to the revised THECB Rule in Texas Administrative Code, Title 19, Part 1, Chapter 9, Subchapter J, Rule §9.183. The types of learning are described in the Guidelines for Instructional Programs in Workforce Education (GIPWE) is also published by the Texas Higher Education Coordinating Board. The College uses the American Council on Education Guide to the Evaluation of Educational Experiences in the Armed Services to determine acceptance of transfer credit. The College assigns academic credit based on the rules and policies of the Texas Higher Education Coordinating Board (THECB). All online courses and summer course contain sufficient content to meet THECB requirements for contact hours.

REVISED: 07/15