Office of Communications


Mission

The mission of the Office of Communications is to support the mission of Angelina College through the creation of effective print and electronic publications, maintenance and quality assurance of the College website, and maintenance the College’s graphic standards policy.

Office of Communications Publications Policy

Publications* geared toward students, parents, alumni, and other college constituencies must be approved by the Office of Communications PRIOR to printing/copying.

Angelina College publications reflect not only the quality of individual events and programs, but also the character of the college. The Office of Communications works to establish consistency and accuracy in College publications and to provide a consistent identity for Angelina College publications.

*Publications are those materials that use the College name or logo, are distributed on or off campus, and/or are paid for with College funds.  Examples include brochures, fliers, event programs, etc. This does not include course syllabi/ handouts, student publications, letters, memoranda, or other personally signed communications.

COMMUNICATION PLANS

A communication plan is a simple, proactive approach to achieving your goals. A communication plan lists those things that need to be shared with employees, students, and/or the public.

Simply fill out the template and create a timeline of events/information that needs to be disseminated each semester and to whom it should be disseminated. Schedule a time to meet with the Office of Communications and to discuss any questions you may have about executing the plan. Your communication plan will be incorporated into an all-inclusive campus communication plan.

CAMPUS-WIDE EMAIL

Campus-wide emails are sent exclusively by the Office of Communications. To request a campus-wide contact the Coordinator of Communications.

Guidelines:

  1. Send announcements and information ready to email. Each request should be carefully proofread for grammar, spelling, punctuation. Be sure dates, times, places, and contact information and other details are accurate. Announcements will be released “as is.” The integrity of the message is the email requestor’s responsibility.
  2. Include the entire announcement in the body of the message (no attachments, please). Announcements should be as succinct as possible – just the essential facts.
  3. Announcements must pertain to Angelina College business or AC-sponsored campus activities or events only.
  4. Clubs/organizations requesting an announcement must be officially recognized by the Office of the Campus Life.

DIGITAL SIGNAGE

Presently, Angelina College has digital signs in the following locations: Student Center (foyer and Academic Support Services), Health Careers I, Community Services, and the Polk County Center. The purpose of these signs is to increase awareness of Angelina College programs, events and services of interest to the AC community.

Slides are created solely by the Office of Communications. To request a slide for the digital signs, complete the Digital Sign Request Form. A slide will be created and emailed to the initiator for approval.

GRAPHIC STANDARDS

The Office of Communications created a graphics standards manual so that the College’s materials will present a unified image. The development and use of separate logos to represent Angelina College divisions, offices, or programs is prohibited.

All publications that represent Angelina College should be reviewed prior to production by the Office of Communications to ensure that the graphics standards have been met.

Files are available for download here.

PRINT PUBLICATIONS

Initiating a Project: PRIOR to bringing a project to the Office of Communications, the project initiator must receive approval from his or her supervisor. Once approval is obtained, a hard copy of all written materials and high-resolutions images to be included in the publication must be sent to the Office of Communications. Be sure to include a completed, signed Publications Request Form.

In addition to the hard copy, all written material must be submitted to the Office of Communications electronically. High-resolution photos and/or graphics must also be supplied.

It is unnecessary to format the text as formatting will be done during the design process. Do not submit copy in all-capital letters. Be sure the copy is complete and accurate.

The Office of Communications will determine which graphics best suit the publication. The Office reserves the right to deny supplied graphics based on their appropriateness and/or resolution requirements. Graphics must be a minimum of 300 DPI and supplied as .tif, .jpg, or .eps files. Graphics must be submitted as separate images, rather than embedded in Word or Publisher documents.

The project initiator must schedule a meeting with the Coordinator of Communications to discuss details of the project. The Office of Communications will determine the type of design and graphic support needed.

Proofreading: Project initiators are responsible for ensuring the accuracy of their publications. Once a project has been created, a proof will be sent to the project initiator to approve. The proof must be returned to the Office of Communications marked either with approval to print or with changes, additions, or corrections. The publication process will not continue unless the approved proof has been returned to the Office of Communications.

Copy or Design Changes: Edits to the proof should be clearly marked with red ink on the hard copy and returned to the Office of Communications. Major copy changes must be submitted electronically. The Office of Communications will make editorial decisions in the areas of writing, design, and production. Once a project has been sent to an outside vendor for print, changes should not be made unless absolutely necessary for accuracy.

Printing: The scope of each job will determine whether it is printed in-house or by an outside vendor.

Budgets: The project initiator is responsible for the cost of printing the requested publication.

Project Timeline Considerations: The turnaround time for projects designed by the Office of Communications and printed by an outside vendor is a minimum of four weeks (20 working days). Larger projects will require more time. Projects designed by an outside vendor require a longer turnaround time.

Accreditation Statement and Statement of Non-Discrimination: The accreditation and non-discrimination statements should appear in all appropriate publications.

WEB CONTENT

The Angelina College website (www.angelina.edu) is managed by the Office of Communications and reflects the mission, goals, and values of the College. Each division is responsible for its own web content, subject to approval by the Coordinator of Communications. Instructors and students are not permitted to create and maintain private websites that represent Angelina College or its programs and services.

To request content changes on the Angelina College website, complete the Webpage Change Request Form.